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Event Catering Agreement

1. Parties

This Event Catering Agreement (the "Agreement") is entered into as of the date of execution (the "Effective Date"), by and between SavorFrest 2023, a company organized and existing under the laws of the United States, with its principal place of business located at [SavorFrest 2023 Address] ("Client"), and Gourmet Delights Catering Inc., a company organized and existing under the laws of the United States, with its principal place of business located at [Gourmet Delights Catering Inc. Address] ("Caterer").

2. Purpose

The purpose of this Agreement is for the Caterer to provide catering services to the Client, in connection with an event scheduled on [Event Date] (the "Event"), as outlined herein. The delivery of such services shall be in accordance with the provisions of this Agreement.

3. Menu Options

3.1. Menu Selection

The Client shall choose from the following menu options provided by the Caterer for the Event:

Option 1: [Description of Option 1]

Option 2: [Description of Option 2]

Option 3: [Description of Option 3]

3.2. Final Menu Selection

The Client shall provide the Caterer with the final menu selection, including any dietary restrictions, allergies, and special requests, no later than [Date], which is [Number] days before the Event Date. Any changes to the menu selection after said date must be agreed upon by both parties in writing and may be subject to an additional charge.

4. Pricing and Payment

4.1. Pricing

The total cost for the Caterer's services shall be based on the menu selection made by the Client under Section 3.1, and shall be subject to the following pricing structure:

Option 1: [$Amount per person]

Option 2: [$Amount per person]

Option 3: [$Amount per person]

4.2. Payment Terms

A deposit equal to 50% of the total cost shall be due upon execution of this Agreement. The remaining balance shall be due no later than [Number] days prior to the Event Date. Payments shall be made by check or wire transfer to the account details provided by the Caterer.

4.3. Late Payments

If the Client fails to make any payment due under this Agreement by the required date, the Caterer may, without prejudice to any other right or remedy available to it, charge interest on the overdue amount at the rate of [Late Payment Interest Rate] per month, calculated on a daily basis, until the outstanding amount is paid in full.

5. Catering Logistics

5.1. Event Space and Equipment

The Client shall provide the Caterer with appropriate access to the event space at least [Number] hours before the Event for setup. The Client shall also provide all necessary equipment, including but not limited to tables, chairs, linens, electricity, and water, as reasonably requested by the Caterer.

5.2. Staffing

The Caterer shall provide an appropriate number of staff, including servers and kitchen personnel, to efficiently serve the Event. The specific number of staff and their attire shall be determined by mutual agreement of the Parties and any associated costs shall be included in the total cost specified under Section 4.1.

5.3. Cleanup

The Caterer shall be responsible for the cleanup and removal of their equipment, supplies, and any waste generated by their operations at the end of the Event. The Caterer shall leave the Event space in the same condition as it was prior to its use.

6. Cancellation

If either party needs to cancel the Event, written notice must be provided by the cancelling party to the other party. If the Client cancels the Agreement more than [Number] days prior to the Event Date, the Caterer shall return the deposit, minus a cancellation fee of 10% of the total cost. If the cancellation occurs less than [Number] days prior to the Event Date, the deposit shall be non-refundable, and the Client shall be liable for 50% of the total cost as a cancellation fee.

7. Liability and Indemnity

7.1. Liability

The Caterer shall maintain comprehensive general liability insurance covering bodily injury, property damage, and personal injury, with minimum coverage limits of not less than $1,000,000 per occurrence, and shall provide the Client with a certificate of insurance upon request.

7.2. Indemnity

Each party shall indemnify, defend, and hold harmless the other party and its officers, directors, agents, and employees from and against any and all claims, damages, liabilities, losses, and expenses, including reasonable attorney's fees, arising out of or resulting from the negligent or willful acts or omissions of the indemnifying party in connection with this Agreement, provided that the indemnified party provides the indemnifying party with prompt written notice of any such claim and allows the indemnifying party to control the defense and settlement of the claim.

8. Governing Law and Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the United States. Any disputes arising out of or in connection with this Agreement shall be resolved through mediation. If mediation fails, the dispute shall be referred to arbitration, in accordance with the rules of the American Arbitration Association. The decision of the arbitrator(s) shall be final and binding on both parties.

9. Entire Agreement

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof, and supersedes and replaces all prior or contemporaneous understandings and agreements, whether written or oral. No modification of or amendment to this Agreement, nor any waiver of any rights under this Agreement, shall be effective unless in writing and signed by both parties.

10. Counterparts and Execution

This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. The parties’ signatures transmitted by facsimile or electronic means shall be deemed to have the same effect as original signatures.

IN WITNESS WHEREOF, the parties have duly executed this Agreement as of the Effective Date.

___________________________ ____________________________
[Client Name] [Caterer Name]
Authorized Signature Authorized Signature
Title Title
Date Date