Event Production Agreement An Event Production Agreement formalizes event production arrangements, specifying production services, event logistics, budgets, and responsibilities of event production companies.
1.1. Event Details
The Parties agree to produce an event named Celestial Gala (the "Event") to be held on [Date] at [Venue, location] (the "Venue").
1.2. Scope of Work
Producer shall provide the event production services specified in Exhibit A, attached hereto and incorporated herein ("Services"). Services include, but are not limited to, event design and execution, audio/visual and technical support, production timeline and schedule coordination, event logistics management, site setup and breakdown, and other services, necessary for the successful completion of the Event.
2.1. Event Budget
The Parties have agreed to a budget for the Event (the "Budget"), which is attached hereto as Exhibit B and incorporated herein by reference. The Budget includes all necessary costs and expenses for the successful completion of the Event, including, without limitation, labor, equipment, materials, and other related expenses.
2.2. Compensation
In consideration of the Services provided by the Producer, the Client shall pay the Producer a total fee of $[Amount] ("Fee"). The Fee is inclusive of all expenses and taxes.
2.3. Payment Terms
Client shall pay the Fee to Producer in installments as follows: (i) 50% of the Fee ($[Amount]) is due and payable upon execution of this Agreement, and (ii) the remaining 50% of the Fee ($[Amount]) is due and payable no later than [Number] days before the Event. Payments shall be made by a method mutually agreed upon by the Parties.
2.4. Additional Expenses
Any expenses not included in the Budget must be approved in writing by the Client in advance and shall be invoiced separately. Any expenses incurred by Producer on behalf of Client shall be reimbursed within [Number] days from the date of invoice.
3.1. Producer's Responsibilities
Producer warrants that it shall provide the Services in a professional and timely manner and in compliance with best industry practices. Producer shall diligently manage, oversee, and coordinate the Event to ensure its successful completion. Producer shall maintain regular communication with the Client to provide updates regarding the Event's progress.
3.2. Client's Responsibilities
Client shall timely provide Producer with all necessary materials, information, and resources as required for the successful completion of the Event. Client shall timely respond to Producer's requests for approvals and make decisions regarding the Event as required.
3.3. Warranties
Each Party warrants that it has the full power and authority to enter into and perform this Agreement and to grant the rights and licenses, if any, contemplated under this Agreement.
Producer is an independent contractor, and this Agreement does not create an employer-employee relationship between Client and Producer or any of its employees or subcontractors. Producer is responsible for paying all applicable employment-related taxes, fees, and charges.
Both Parties agree to maintain the confidentiality of any proprietary or confidential information obtained or shared in the performance of the Services and not to disclose or use such information without the prior written consent of the disclosing Party.
Each Party agrees to indemnify, defend, and hold harmless the other Party, its officers, directors, employees, and agents from and against any and all claims, liabilities, damages, losses, or expenses (including reasonable attorney's fees and costs) arising out of or in connection with any injury, death, or damage to property resulting from or related to the performance of the Services by the Indemnifying Party.
7.1. Termination for Convenience
Either Party may terminate this Agreement at any time, with or without cause, by giving the other Party [Number] days written notice.
7.2. Termination for Cause
If either Party breaches any material provision of this Agreement and fails to cure such breach within [Number] days after receipt of written notice from the non-breaching Party, the non-breaching Party may terminate this Agreement immediately upon written notice.
Neither Party shall be liable for delays or failure in the performance of its obligations under this Agreement to the extent caused by circumstances beyond its reasonable control, including, but not limited to, acts of God, government regulations, war, fire, flood, or labor difficulties.
This Agreement shall be governed by and construed in accordance with the laws of [Applicable State], without regard to its conflict of laws provisions. Any disputes arising under this Agreement shall be resolved by arbitration conducted in [City, State] under the rules of the American Arbitration Association.
This Agreement, together with the Exhibits, constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, negotiations, and understandings, whether written or oral, between the Parties.
In this Event Production Agreement, you will see the following sections:
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