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Event Production Agreement template
Event Production Agreement sample


What is Event Production Agreement?

Event Production Agreement An Event Production Agreement formalizes event production arrangements, specifying production services, event logistics, budgets, and responsibilities of event production companies.



Sample template:



EVENT PRODUCTION AGREEMENT


This Event Production Agreement (the "Agreement") is entered into as of [Date] (the "Effective Date"), by and between StarStruck Productions LLC, a [State] limited liability company ("Producer") and [Client Name], a [State] [type of entity] ("Client"), (collectively, the "Parties").

1. EVENT DEFINITION AND SCOPE OF WORK

1.1. Event Details


The Parties agree to produce an event named Celestial Gala (the "Event") to be held on [Date] at [Venue, location] (the "Venue").



1.2. Scope of Work


Producer shall provide the event production services specified in Exhibit A, attached hereto and incorporated herein ("Services"). Services include, but are not limited to, event design and execution, audio/visual and technical support, production timeline and schedule coordination, event logistics management, site setup and breakdown, and other services, necessary for the successful completion of the Event.



2. COMPENSATION AND PAYMENT TERMS

2.1. Event Budget


The Parties have agreed to a budget for the Event (the "Budget"), which is attached hereto as Exhibit B and incorporated herein by reference. The Budget includes all necessary costs and expenses for the successful completion of the Event, including, without limitation, labor, equipment, materials, and other related expenses.



2.2. Compensation


In consideration of the Services provided by the Producer, the Client shall pay the Producer a total fee of $[Amount] ("Fee"). The Fee is inclusive of all expenses and taxes.



2.3. Payment Terms


Client shall pay the Fee to Producer in installments as follows: (i) 50% of the Fee ($[Amount]) is due and payable upon execution of this Agreement, and (ii) the remaining 50% of the Fee ($[Amount]) is due and payable no later than [Number] days before the Event. Payments shall be made by a method mutually agreed upon by the Parties.



2.4. Additional Expenses


Any expenses not included in the Budget must be approved in writing by the Client in advance and shall be invoiced separately. Any expenses incurred by Producer on behalf of Client shall be reimbursed within [Number] days from the date of invoice.



3. RESPONSIBILITIES AND WARRANTIES

3.1. Producer's Responsibilities


Producer warrants that it shall provide the Services in a professional and timely manner and in compliance with best industry practices. Producer shall diligently manage, oversee, and coordinate the Event to ensure its successful completion. Producer shall maintain regular communication with the Client to provide updates regarding the Event's progress.



3.2. Client's Responsibilities


Client shall timely provide Producer with all necessary materials, information, and resources as required for the successful completion of the Event. Client shall timely respond to Producer's requests for approvals and make decisions regarding the Event as required.



3.3. Warranties


Each Party warrants that it has the full power and authority to enter into and perform this Agreement and to grant the rights and licenses, if any, contemplated under this Agreement.



4. INDEPENDENT CONTRACTOR STATUS

Producer is an independent contractor, and this Agreement does not create an employer-employee relationship between Client and Producer or any of its employees or subcontractors. Producer is responsible for paying all applicable employment-related taxes, fees, and charges.



5. CONFIDENTIALITY

Both Parties agree to maintain the confidentiality of any proprietary or confidential information obtained or shared in the performance of the Services and not to disclose or use such information without the prior written consent of the disclosing Party.



6. INDEMNIFICATION

Each Party agrees to indemnify, defend, and hold harmless the other Party, its officers, directors, employees, and agents from and against any and all claims, liabilities, damages, losses, or expenses (including reasonable attorney's fees and costs) arising out of or in connection with any injury, death, or damage to property resulting from or related to the performance of the Services by the Indemnifying Party.



7. TERMINATION

7.1. Termination for Convenience


Either Party may terminate this Agreement at any time, with or without cause, by giving the other Party [Number] days written notice.



7.2. Termination for Cause


If either Party breaches any material provision of this Agreement and fails to cure such breach within [Number] days after receipt of written notice from the non-breaching Party, the non-breaching Party may terminate this Agreement immediately upon written notice.



8. FORCE MAJEURE

Neither Party shall be liable for delays or failure in the performance of its obligations under this Agreement to the extent caused by circumstances beyond its reasonable control, including, but not limited to, acts of God, government regulations, war, fire, flood, or labor difficulties.



9. GOVERNING LAW AND DISPUTE RESOLUTION

This Agreement shall be governed by and construed in accordance with the laws of [Applicable State], without regard to its conflict of laws provisions. Any disputes arising under this Agreement shall be resolved by arbitration conducted in [City, State] under the rules of the American Arbitration Association.



10. ENTIRE AGREEMENT

This Agreement, together with the Exhibits, constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, negotiations, and understandings, whether written or oral, between the Parties.



IN WITNESS WHEREOF, the Parties have executed this Event Production Agreement as of the Effective Date.

[Client Name] StarStruck Productions LLC

By: [Authorized Representative Name] By: [Authorized Representative Name]
Title: [Title] Title: [Title]

Date: [Date] Date: [Date]

Exhibit A – Services

Exhibit B – Budget

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Main Sections of an Event Production Agreement


In this Event Production Agreement, you will see the following sections:

  1. Event Definition and Scope of Work
  2. Compensation and Payment Terms
  3. Responsibilities and Warranties
  4. Independent Contractor Status
  5. Confidentiality
  6. Indemnification
  7. Termination
  8. Force Majeure
  9. Governing Law and Dispute Resolution
  10. Entire Agreement


About each Section - Analysis and Summary:

  1. Event Definition and Scope of Work: This section describes the event being produced (Celestial Gala) and the services the Producer will provide, such as event design, audio/visual support, and logistics management. Think of it as the blueprint for the event and the Producer's responsibilities.

  2. Compensation and Payment Terms: This section outlines the agreed-upon budget for the event, the total fee the Client will pay the Producer, and the payment schedule. It's like a price tag and payment plan for the event production services.

  3. Responsibilities and Warranties: This section explains the responsibilities of both the Producer and the Client, as well as the warranties each party provides. It's like a list of promises each party makes to ensure the event's success.

  4. Independent Contractor Status: This section clarifies that the Producer is an independent contractor, not an employee of the Client. It's like a label that defines the working relationship between the two parties.

  5. Confidentiality: This section requires both parties to keep any confidential information they obtain or share during the event production process private. It's like a privacy agreement to protect sensitive information.

  6. Indemnification: This section states that each party will protect the other from any legal claims or damages resulting from their actions during the event production. It's like a safety net to protect both parties from potential legal issues.

  7. Termination: This section outlines the conditions under which either party can end the agreement, either for convenience or for cause. It's like an exit strategy if things don't work out as planned.

  8. Force Majeure: This section states that neither party is responsible for delays or failures in their obligations due to circumstances beyond their control, such as natural disasters or government regulations. It's like a "get out of jail free" card for unforeseen events that make it impossible to fulfill the agreement.

  9. Governing Law and Dispute Resolution: This section specifies the state's laws that will govern the agreement and the process for resolving disputes, such as arbitration. It's like a rulebook and referee for any disagreements that may arise.

  10. Entire Agreement: This section states that the agreement, along with its exhibits, is the complete understanding between the parties and supersedes any previous agreements or negotiations. It's like a final stamp of approval on the agreement, making it the official record of the parties' understanding.

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