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Event Venue Booking Agreement

1. Parties and Definitions

This Event Venue Booking Agreement (the "Agreement") is entered into as of [Date] by and between [Venue Owner's Full Legal Name], a [State Name] [Type of Entity] ("Venue Owner") and [Event Organizer's Full Legal Name], a [State Name] [Type of Entity] ("Event Organizer") (individually, a "Party" and collectively, the "Parties").

2. Venue and Booking Terms

2.1. Venue

The "Venue" shall mean The Grand Hall located at [Venue Address].

2.2. Event Name and Date

The "Event" shall refer to the Sunset Gala 2023, scheduled to take place on [Event Date and Time].

2.3. Booking Period

The Event Organizer agrees to rent the Venue on [Rental Period] ("Booking Period"). The Booking Period shall include setup, teardown, and post-event cleaning.

2.4. Venue Capacity

The Event Organizer acknowledges that the maximum occupancy of the Venue is [Maximum Occupancy] individuals and agrees not to exceed that limit during the Event.

3. Rental Fees and Payment

3.1. Rental Fee

The Parties hereby agree that the total rental fee for the Event, including all taxes and applicable fees, shall be [Total Rental Fee] USD ("Rental Fee"). The Rental Fee covers the Venue's use during the Booking Period, basic amenities, furniture, and equipment.

3.2. Payment Terms

The Event Organizer shall pay the Rental Fee in [Number of Installments] installment(s) as follows: [Installment Schedule and Amounts]. The final installment shall be due no later than [Number of Days] days prior to the Event Date.

3.3. Late Payment

If the Event Organizer fails to make any payment by the due date, a late fee equal to [Late Fee Percentage]% of the overdue amount shall be added. All outstanding amounts shall accrue interest daily at [Interest Rate]% per annum from the due date until paid in full.

4. Security Deposit

4.1. Deposit Amount

The Event Organizer shall pay a refundable security deposit of [Security Deposit Amount] USD (the "Security Deposit") to the Venue Owner no later than [Number of Days] days before the Event Date.

4.2. Return of Deposit

The Venue Owner shall return the Security Deposit, less any deductions for damages or other amounts owed under this Agreement, to the Event Organizer within [Number of Days] days after the Event Date, provided that the Event Organizer has fulfilled all obligations under this Agreement.

5. Event Logistics and Responsibilities

5.1. Set-Up and Tear-Down

The Event Organizer shall be responsible for setup and teardown within the Booking Period. The Venue Owner shall provide the Event Organizer with any necessary instructions for proper setup and teardown.

5.2. Decorations

The Event Organizer agrees to adhere to the Venue's decoration guidelines as provided by the Venue Owner. Any damage resulting from decorations will be deducted from the Security Deposit.

5.3. Equipment Rentals

The Event Organizer agrees that any equipment rented from the Venue Owner or an approved vendor shall remain on the Venue's premises at all times and shall not be removed without the Venue Owner's prior written consent.

5.4. Permits and Licenses

The Event Organizer shall be responsible for obtaining, at its expense, any necessary permits and licenses required for the Event, including but not limited to liquor licenses, health permits, and performance licenses.

5.5. Insurance

The Event Organizer agrees to secure, at its expense, comprehensive general liability insurance, with limits of not less than [Insurance Amount] USD per occurrence, naming the Venue Owner as an additional insured party. A copy of the certificate of insurance shall be provided to the Venue Owner no later than [Number of Days] days before the Event Date.

6. Termination and Cancellation

6.1. Termination by Venue Owner

The Venue Owner may terminate this Agreement upon written notice to the Event Organizer if the Event Organizer fails to comply with any material term or condition of this Agreement. In such case, the Venue Owner shall be entitled to retain the Rental Fee and Security Deposit.

6.2. Cancellation by Event Organizer

If the Event Organizer cancels the Event, it shall provide written notice to the Venue Owner. If such cancellation occurs [Number of Days] days or more before the Event Date, [Cancellation Refund Percentage]% of the Rental Fee paid to date shall be refunded to the Event Organizer, and the Security Deposit shall be returned. If such cancellation occurs less than [Number of Days] days before the Event Date, no refund shall be provided, and the Venue Owner is entitled to retain the Rental Fee and Security Deposit.

7. Indemnification

The Event Organizer agrees to indemnify, defend, and hold harmless the Venue Owner, its officers, agents, and employees from any and all claims, liabilities, judgments, damages, and costs (including reasonable attorney's fees) arising out of, or in connection with, any act or omission by the Event Organizer, its employees, agents, or contractors concerning this Agreement.

8. Governing Law

This Agreement shall be governed by, construed, and enforced under the laws of the United States and the state laws of [State Name], without reference to its choice or conflict of law provisions.

9. Entire Agreement

This Agreement constitutes the entire understanding between the Parties with respect to the subject matter herein and supersedes all prior negotiations, understandings, and agreements between the Parties. Any amendment or modification of this Agreement must be in writing and signed by both Parties.

10. Counterparts

This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same document.

11. Notices

All notices, requests, demands, or other communications under this Agreement shall be in writing and shall be deemed duly given: (i) when delivered personally, (ii) upon receipt of email confirmation, (iii) one (1) business day after being sent by overnight courier, or (iv) five (5) business days after being sent by certified or registered mail, postage prepaid, return receipt requested. Notices to the Parties shall be sent to the addresses set forth below or to such other address as either Party may designate.

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first above written.

{Venue Owner's Signature}

[Venue Owner's Name]

[Title]

[Company Name]

[Address]

[Phone Number]

[Email Address]

{Event Organizer's Signature}

[Event Organizer's Name]

[Title]

[Company Name]

[Address]

[Phone Number]

[Email Address]