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Venue Licensing Agreement template
Venue Licensing Agreement sample


What is Venue Licensing Agreement?

Venue Licensing Agreement A Venue Licensing Agreement grants rights to use a venue for specific purposes, specifying licensing terms, permitted uses, fees, and any restrictions or obligations for the licensee.



Sample template:



Venue Licensing Agreement


This Venue Licensing Agreement (the "Agreement") is made and entered into as of [Insert Date], by and between ABC Event Management Inc., a [State] corporation with its primary place of business at [Address] ("Licensee"), and Magnolia Convention Center, a [State] corporation with its primary place of business at [Address] ("Licensor").

1. Grant of License

1.1. Licensed Premises


Licensor hereby grants to Licensee a non-exclusive, non-transferable, revocable license to use and occupy the convention center facilities, located at [Address] (the "Licensed Premises"), for the purpose of hosting a trade show event called TechExpo 2023 showcasing technological innovations, products, and services, during the term specified in Section 2 of this Agreement.



2. License Term

2.1. Term


This Agreement shall commence upon the effective date of execution by both parties and shall continue for a term of [Number of Days] days. Licensee shall have access to the Licensed Premises from [Start Date] to [End Date], inclusive ("License Term").



3. Permitted Uses

3.1. Scope of Use


Licensee is permitted to use the Licensed Premises for the purpose of hosting the TechExpo 2023 event, which may include, but is not limited to, the exhibition of technology products and services, panel discussions, networking events, keynote speeches, product presentations, and educational sessions.



4. License Fees and Payment

4.1. License Fees


In consideration for the License granted hereunder, Licensee agrees to pay Licensor a license fee of [Amount in Words] US Dollars ($[Amount in Numerals]) ("License Fee").


4.2. Payment Terms


Upon execution of this Agreement, Licensee shall pay Licensor fifty percent (50%) of the License Fee as a non-refundable deposit. The remaining fifty percent (50%) of the License Fee shall be paid no later than thirty (30) days prior to the commencement of the License Term. All payments shall be made in United States Dollars by wire transfer, cashier’s check, or other means agreed to by the Parties.



5. Licensee's Obligations and Restrictions

5.1. Safety and Compliance


Licensee shall comply with all applicable federal, state, and local laws, rules, and regulations in connection with its use of the Licensed Premises, including without limitation all safety and fire codes and ordinances, and shall obtain and maintain any required permits, licenses, or approvals. Licensee shall ensure the safety and well-being of attendees, exhibitors, and staff participating in the event.


5.2. Alterations


Licensee shall not make any alterations, additions, or improvements to the Licensed Premises without the prior written consent of Licensor. Any approved alterations shall be performed at Licensee's expense.


5.3. Insurance


Licensee shall obtain and maintain during the License Term, at its sole expense, a commercial general liability insurance policy with a minimum coverage amount of [Amount in Words] US Dollars ($[Amount in Numerals]) per occurrence, naming Licensor as an additional insured. Licensee shall provide Licensor with a certificate of insurance evidencing the required coverage no later than thirty (30) days prior to the commencement of the License Term.


5.4. Indemnification


Licensee agrees to indemnify, defend, and hold harmless Licensor and its officers, directors, employees, and agents from and against any and all claims, losses, damages, liabilities, judgments, fines, and settlements, including reasonable attorney's fees, costs, and other expenses, arising from or related to Licensee's use of the Licensed Premises, except to the extent caused by the gross negligence or willful misconduct of Licensor.



6. Termination

6.1. Termination for Cause


Either party may terminate this Agreement upon written notice to the other party if the other party breaches any material term of this Agreement and fails to cure such breach within ten (10) days after receipt of written notice thereof. If Licensee terminates this Agreement for cause, Licensor shall promptly refund the License Fee and any amounts paid in advance by Licensee, less any actual costs incurred by Licensor.



7. Governing Law and Jurisdiction

This Agreement shall be governed by and construed in accordance with the laws of the United States and the State of [State], without regard to its conflict of laws principles. Any dispute arising out of or related to this Agreement shall be resolved in the state or federal courts located in [County, State], and the parties hereby submit to the exclusive jurisdiction and venue of such courts.



8. Miscellaneous

8.1. Notices


All notices, requests, consents, and other communications required or permitted under this Agreement shall be in writing and shall be deemed delivered (i) when delivered personally, (ii) three (3) business days after being sent by certified or registered mail, postage prepaid, return receipt requested, or (iii) one (1) business day after being sent by overnight courier, to the addresses of the parties set forth at the beginning of this Agreement or at such other address as a party may designate by notice pursuant to this Section 8.1.


8.2. Entire Agreement


This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, negotiations, representations, and proposals, whether oral or written.


8.3. Amendments


This Agreement may be amended only by a written instrument signed by both parties.


8.4. Counterparts


This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument.



IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first above written.

ABC Event Management Inc. Magnolia Convention Center
By: ___________________________ By: ___________________________
Name: _________________________ Name: _________________________
Title: __________________________ Title: __________________

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Sections of a Venue Licensing Agreement


In this Venue Licensing Agreement, you will see the following sections:

  1. Grant of License
  2. License Term
  3. Permitted Uses
  4. License Fees and Payment
  5. Licensee's Obligations and Restrictions
  6. Termination
  7. Governing Law and Jurisdiction
  8. Miscellaneous


Summary of the sections:

  1. Grant of License : This section explains that the Licensor (Magnolia Convention Center) is giving the Licensee (ABC Event Management Inc.) permission to use the convention center for a specific event (TechExpo 2023) during a specific time period. This permission is non-exclusive, non-transferable, and can be revoked.

  2. License Term : This section outlines the duration of the agreement, which starts when both parties sign the agreement and lasts for a certain number of days. It also specifies the exact dates when the Licensee can use the convention center.

  3. Permitted Uses : This section describes the allowed activities during the event, such as exhibitions, panel discussions, networking events, keynote speeches, product presentations, and educational sessions.

  4. License Fees and Payment : This section details the fees the Licensee must pay to the Licensor for using the convention center and the payment terms, including a non-refundable deposit and the remaining balance due 30 days before the event.

  5. Licensee's Obligations and Restrictions : This section lists the Licensee's responsibilities, such as complying with laws and regulations, ensuring safety, obtaining insurance, and indemnifying the Licensor. It also outlines restrictions, like not making alterations to the premises without permission.

  6. Termination : This section explains how either party can end the agreement if the other party breaches the agreement and doesn't fix the issue within 10 days. If the Licensee terminates for cause, the Licensor must refund the License Fee and any amounts paid in advance, minus any actual costs incurred by the Licensor.

  7. Governing Law and Jurisdiction : This section states that the agreement is governed by the laws of a specific state and any disputes will be resolved in the courts of a specific county and state.

  8. Miscellaneous : This section covers various additional topics, such as how to send notices, that the agreement is the entire agreement between the parties, how to amend the agreement, and that the agreement can be signed in counterparts.

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