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Venue Management Agreement template
Venue Management Agreement sample


What is Venue Management Agreement?

Venue Management Agreement A Venue Management Agreement governs the management of event venues, specifying responsibilities, fees, maintenance, and booking terms for venue operators.



Sample template:



Venue Management Agreement


This Venue Management Agreement (the "Agreement") is entered into as of [Date] by and between [Client's Name], a [Client's State of Incorporation or Organization] [entity type] ("Client"), and Urban Oasis Venues LLC, a [Delaware] limited liability company ("Urban Oasis").

1. Management and Operation of the Venue

1.1. Appointment of Manager


Client hereby engages Urban Oasis as the exclusive manager of CityView Pavilion ("Venue") to operate the Venue in accordance with the terms and conditions of this Agreement. The appointment shall be for the term specified in Section 6 of this Agreement.



1.2. Urban Oasis Responsibilities


Urban Oasis shall be responsible for managing, operating, marketing, and promoting the Venue, including but not limited to: (i) providing professional staff; (ii) booking events; (iii) liaising with event organizers such as planners, caterers, and suppliers; (iv) overseeing event setup, execution, and wrap-up; (v) maintaining the Venue in a clean, safe, and presentable condition; (vi) covering costs specified in Section 4 of this Agreement, and (vii) ensuring the Venue is in compliance with all applicable laws, regulations, and codes.



2. Booking and Event Management

2.1. Scheduling of Events


Urban Oasis shall have the authority to book and schedule events at the Venue in accordance with the terms and conditions of this Agreement. Client grants Urban Oasis the exclusive right to represent CityView Pavilion to all potential event organizers and customers.



2.2. Contracts with Event Organizers


Urban Oasis shall enter into agreements with event organizers and customers that are consistent with the terms of this Agreement. Such agreements should include appropriate provisions regarding deposits, cancellations, conduct of events, indemnification, insurance, and liability.



3. Fees and Expenses

3.1. Management Fee


In consideration of the services rendered by Urban Oasis, Client shall pay to Urban Oasis a management fee ("Management Fee") equal to [percentage] % of the gross revenue generated by the Venue. The Management Fee shall be paid monthly within [number] days after the end of each calendar month.



3.2. Expenses


Urban Oasis shall be responsible for the payment of expenses associated with the operation and management of the Venue, as agreed upon by both parties. These expenses may include, but are not limited to, staffing, maintenance, event promotion, and permitting costs.



3.3. Records and Reporting


Urban Oasis shall maintain accurate records of the Venue's financial performance and provide Client with monthly reports, including a profit and loss statement, within [number] days after the end of each calendar month.



4. Maintenance and Improvements

4.1. Maintenance and Repairs


Urban Oasis shall, at its sole cost and expense, maintain the Venue in good repair and condition, and comply with all applicable laws, ordinances, and regulations pertaining to the use and occupancy of the Venue.



4.2. Capital Improvements


Should any capital improvements be necessary or desirable for the continued operation of the Venue, Urban Oasis shall submit a written proposal for such improvements to Client. Client shall review the proposal and, in its sole discretion, determine whether to approve or reject the proposal.



5. Indemnification, Insurance, and Liability

5.1. Indemnification


Urban Oasis agrees to indemnify, defend, and hold Client harmless from and against any and all claims, damages, losses, liabilities, costs, and expenses, including reasonable attorney's fees, arising out of or attributable to any acts or omissions of Urban Oasis, its employees, agents, or contractors.



5.2. Insurance


Urban Oasis shall maintain comprehensive general liability insurance with coverage limits not less than $1,000,000 per occurrence and $2,000,000 in the aggregate, and shall include Client as an additional insured on all such policies.



6. Term and Termination

6.1. Term


Unless terminated earlier pursuant to the terms of this Agreement, the term of this Agreement shall commence on [Start Date] (the "Effective Date") and continue for a period of [number] years (the "Initial Term"). This Agreement may be extended by the parties' written agreement.



6.2. Termination for Cause


Either party may terminate this Agreement upon written notice if the other party breaches any material term or condition of this Agreement and fails to remedy that breach within [number] days after receiving written notice of the breach.



7. Governing Law and Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the United States and the State of [State], without regard to its conflicts of law principles. Any disputes arising out of or in connection with this Agreement shall be resolved by arbitration conducted in the State of [State], in accordance with the rules of the American Arbitration Association then in effect.



8. Miscellaneous

This Agreement, including any exhibits or schedules hereto, contains the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior understandings and agreements of the parties, whether oral or written. This Agreement may not be amended or modified except by a written instrument executed by both parties.

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Sections of a Venue Management Agreement


In this Venue Management Agreement, you will see the following sections:

  1. Management and Operation of the Venue
  2. Booking and Event Management
  3. Fees and Expenses
  4. Maintenance and Improvements
  5. Indemnification, Insurance, and Liability
  6. Term and Termination
  7. Governing Law and Dispute Resolution
  8. Miscellaneous


Summary of the sections:

  1. Management and Operation of the Venue : This section outlines the responsibilities of Urban Oasis as the exclusive manager of the venue. It includes tasks such as staffing, booking events, liaising with event organizers, maintaining the venue, and ensuring compliance with laws and regulations.

  2. Booking and Event Management : This section grants Urban Oasis the authority to book and schedule events at the venue. It also outlines the requirements for contracts with event organizers, including provisions for deposits, cancellations, conduct, indemnification, insurance, and liability.

  3. Fees and Expenses : This section details the management fee to be paid to Urban Oasis, which is a percentage of the venue's gross revenue. It also outlines the expenses Urban Oasis is responsible for and the requirement for accurate record-keeping and reporting of the venue's financial performance.

  4. Maintenance and Improvements : This section requires Urban Oasis to maintain the venue in good repair and condition at its own expense. It also outlines the process for proposing and approving any necessary capital improvements to the venue.

  5. Indemnification, Insurance, and Liability : This section outlines Urban Oasis's obligation to indemnify and hold the client harmless from any claims or damages arising from its management of the venue. It also requires Urban Oasis to maintain comprehensive general liability insurance with specified coverage limits.

  6. Term and Termination : This section specifies the term of the agreement and the conditions under which either party may terminate the agreement for cause, such as a breach of the agreement that is not remedied within a specified time period.

  7. Governing Law and Dispute Resolution : This section establishes the governing law for the agreement and the process for resolving any disputes through arbitration in accordance with the rules of the American Arbitration Association.

  8. Miscellaneous : This section contains standard legal provisions, such as stating that the agreement constitutes the entire understanding between the parties and can only be amended in writing by both parties.

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